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Accounting Associate

Reports To: Accounting Manager

Position Summary:

The Accounting Associate is a member of the finance & accounting team with responsibility for various accounting tasks that include accounts payable processing, accounts receivable processing, bank transactions, system reconciliations, customer billing, other data entry activities, and various ad hoc activities.

General Responsibilities:

  • Perform accounts payable activities for multiple business units.  This can include vouchering invoices, entering goods receipts, initiating check or ACH payments, and posting related general ledger entries.  Periodically contacting vendors, tracking missing items, researching and following up on any issues.

  • Perform accounts receivable activities such as receiving check and ACH payments in the accounting system, tracking customer invoices paid, reconciling items out of balance, and assisting to manage open receivables.  This can include reaching out to customers to follow up on unpaid invoices and reconcile any discrepancies.

  • Request, collect and organize W-9 and related remittance information from Vendors.

  • Assist with credit card reconciliations and expense reporting.  Also assist the installation department with travel advances for field technicians as required.

  • Track payments and documentation for various general ledger accounts, including dues, subscriptions, sponsorships, charitable contributions and other similar expenses.

  • Perform back-up duties for other team members as necessary, as well as other ad-hoc duties as required.

  • Assist with spare parts & service sales invoice creation for customers.


  • Positive and professional attitude with a willingness to learn, ask questions and support teammates

  • High School degree or equivalent required; Office and/or Accounting experience or post-high school business education preferred

  • Familiarity with Microsoft Outlook, Word, & Excel

  • Some experience with general ledger or ERP System accounting preferred

  • Organized and detail-oriented approach to work

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