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Production Administrative Assistant

Reports to: VP Production

Position Summary:

The Production Assistant will seek to support all areas of the Production Division: Production, Facilities/Maintenance, and Safety. The support of the Production Division will include maintaining day-to-day reporting, assist in special projects, coordinate schedules, and ensure timely response to commitments. At times, this position will support other departments including, but not limited to, engineering assistant backup based upon specific duties and responsibilities. The Production Assistant will seek to be a team player that is self-motivated to learn and actively contribute to the success the Therma-Tron-X.

General Responsibilities:

Production:


  • Support the creation/updating of Production Hours Sheet on a weekly basis

  • Update draw-list files for fabrication and production needs

  • Support tours as needed of production environment

  • Support MS Project Updates

  • Assist schedule creation for internal projects/jobs

  • Maintains updates all project job schedules

  • Distributes schedules

  • Provides accountability to obtain regular schedule updates

  • Close jobs in the shop within MRP System

  • Printing and application of decals/labels on vinyl printer for production needs (i.e. ACC Labels, Burner Panels, etc.)

  • Setup meetings and attend/support meeting by taking minutes/notes

  • General support of MS Office Applications for production team

  • Support data entry in multiple document database locations

  • Update Production Meeting Notes with notes from various sources

  • Works collaboratively across multiple departments/divisions regularly


Inventory:


  • Supports the ongoing needs of installation materials:

  • Develops forecast of installation materials (i.e. road boxes)

  • Inventory needs

  • Vendor coordination

  • Solicits feedback for continuous improvement

  • Coordinate logistics/transportation to field

  • Maintains Overstock Report


Engineering:


  • Attend the monthly Engineering Assistants Meeting

  • Update job schedules to support Project Engineers

  • Create and update Sales Schedule for VP Engineering

  • Provides backup support for printing valve tags/labels

  • Backup all responsibilities of Engineering Assistant - when Engineering Assistant is absent.

  • Performs other duties as assigned.

Requirements:

Qualifications and Education Requirements

  • High School Diploma required, Associate’s Degree preferred.

  • Experience as an office assistant or in related field.

  • MS Office Suite experience.

  • Have a valid driver license.


Preferred Skills

  • Ability to write clearly and help with word processing when necessary.

  • Warm personality with strong communication skills.

  • Ability to work well under limited supervision.

  • Team player with willingness to work across multiple disciplines and departments.

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